SATISFACTORY ACADEMIC PROGRESS POLICY
Federal regulations require that all schools participating in any Federal Financial Aid program must adhere to a financial aid Satisfactory Academic Progress (SAP) policy. These are the standards by which a student’s progress toward the completion of his/her program of study at the University of the Virgin Islands (UVI) will be measured to determine continued eligibility for financial aid. At the end of each payment period/semester or prior to the actual receipt of financial aid funds, the records of all financial aid recipients will be reviewed to determine satisfactory academic progress. A student’s financial aid SAP at UVI is classified in the following categories: “Good Standing”, “Warning”, and “Suspension”. Maximum time frame allowances and the limit on remedial courses will also be reviewed at the end of each semester. SAP determination is based on a student’s complete academic history, including periods in which the student did not receive financial aid.
SATISFACTORY ACADEMIC PROGRESS STANDARDSPROGRESSION AND QUALITATIVE STANDARDS
Standards by which a student will be evaluated includes progress in increments of hours completed and minimum cumulative and/ or semester grade point average (GPA) illustrated in the chart below.
|Total Credits Attempted||Percent Rate For Minimum Credits Passed||Minimum Cumulative and/or Semester GPA|
|45 and above||70%||2.00|
A student must be progressing toward graduation requirements by completing the courses for which he/she enrolls each semester (referred to as “pace”) and must also meet the required percentage rate of attempted credit hours.
Graduate students must maintain a cumulative GPA of 3.0 on a scale of 4.0. Graduate students will be placed on academic warning if: (1) the semester or cumulative GPA falls below 3.0, or (2) a grade of “F” is earned, or (3) more than two grades of “C” are earned in the program. Students must also complete at least 75% of all credits attempted.
MAXIMUM TIME FRAME
Undergraduate students: The maximum time frame allowed for students to complete a Bachelor’s degree and remain eligible to receive financial aid is 180 credits (150% of 120) or 93 credits (150% of 62) for an Associate’s degree program. Adjustments to the maximum credits hours would be made for programs that require more than the general standard credit requirements.
Graduate students: The maximum time frame for financial aid eligibility is 54 attempted credits.
FINANCIAL AID ELIGIBILITY
Undergraduate Financial Aid (FA) Warning
Undergraduate Financial Aid (FA) Suspension
Graduate Financial Aid (FA) Warning
1. The semester or cumulative grade point average (GPA) falls below 3.00
2. An F and/or;
3. Two C’s are earned in the program.
Graduate Financial Aid (FA) Suspension /Dismissal
1. Two F’s are earned
2. Minimum requirement is not met for two consecutive semesters
OTHER SATISIFACTORY ACADEMIC PROGRESS COMPONENTS
Withdrawal, Incomplete, Repeated, and Remedial courses will be counted as hours attempted in the determination of maximum time frame. A student may repeat a previously passed course only once. If the student repeats the course for a third time, he or she will not receive financial aid for the course.
Audit courses: Courses taken for audit do not meet the eligibility requirements to receive financial aid.
Non-Degree Remedial Courses: A student can receive financial aid for up to 30 credits of non-degree remedial courses.
Transfer Credits: All credits accepted for transfer students will be included in total earned and attempted credits for SAP determination.
Change of Program/Additional Degree: Allowances will be made in the maximum time frame for financial aid eligibility, as outlined above, for students changing their major or program of study based on the credits applicable to the new major or program of study.
Academic Suspension: Students placed on academic suspension are not eligible for financial aid.
Include the following in the appeal:
1. A student must provide sufficient evidence to support his/her assertion that unusual or extenuating circumstances
prevented him/her from maintaining SAP.
a) An unusual or extenuating circumstance can include, but not limited to, serious medical illness or accident of
student and or, immediate family member(s).
b) Unacceptable unusual or extenuating circumstance can include, but not limited to failing to attend classes
on a regular basis and continuing to withdraw from courses.
2. An explanation of the reason(s) for failing to meet the standards for Academic Progress and what improvements will
be made by the next evaluation period to regain good academic standing.
Appeal Approved in Probationary Status
A student who appeals his /her financial aid suspension status and meets approval for reinstatement by the Financial Aid Appeals Committee will regain eligibility during the approved probationary status period with an ‘Approved-Probationary’ status.
Students who are not meeting the minimum SAP guidelines are encouraged to meet with their Advisors/Counselors for guidance in helping to correct their academic deficiencies.