Registrar's Office

The Add/Drop-Change of Registration  form is for students who need to add a class after the online registration period has ended. If permission is required, you will be notified to submit a separate request using the appropriate form to obtain instructor or departmental approval before the class can be added to your schedule.

Students who are unable to complete their coursework due to extenuating circumstances may request an Administrative Withdrawal after the standard withdrawal period has ended. 

The Grade Status Change Request form is for students seeking to change the grading status of a course from audit to credit or from credit to audit. Requests must be submitted by the deadlines specified in the Academic Calendar

The “Withdrawal Form” is used to withdraw from a class or all classes at UVI. 

Need to locate your university student ID? Use our secure ID Lookup form to retrieve your unique student identification number.

Complete the registration form and email to registrar@uvi.edu. Registration Form 

How can I request to Change my personal information.

• Current Students: Log in to MyCampus > Banweb > General. Under the "General" tab, you can view and update your address and other personal information.
• Alumni and Former Students: If you cannot access Banweb, you may submit a request by completing the respective form. To access the form, please visit Registrar’s Office website.

Please allow 2-3 business days for your request to be processed. Once the change is completed it is effective immediately.

• Current Students: Log in to MyCampus > Banweb > General. Under the "General" tab, you can view your address and other personal information.
• Alumni and Former Students: If you cannot access Banweb, you may submit a request by completing the respective form. To access the form, please visit Registrar’s Office website.

A comprehensive list of acceptable documents is provided on the address change form. Relevant documents may include:

• Court Order
• Birth Certificate
• Marriage Certificate
• Passport
• Social Security Card (SSN)
• Driver’s License
• Voter’s ID

You can view holds by logging into Banweb.  Click on the Self Service for Students. And then on Statement and Payment History and in the right corner you will see the word Holds. When you select it will display if you have any holds or not. 

The GPA is determined by dividing the total quality point earned by total credit hours attempted for grades of A, B, C, D and F. The highest grade in courses which have been repeated is used in the calculation.

Incomplete grades are expected to be used only when, in the opinion of the instructor, the student is passing the course at the time grades for the current semester are due, or when in the opinion of the instructor, there is likelihood that the student can satisfactorily complete the missing work which will influence the final grade. The instructor and student must define the terms under which the incomplete course work will be completed. The incomplete grade must be removed by mid-term of the semester following the one in which the grade of “I” was earned.

To request an incomplete grade, the student must submit a Request for Incomplete Grade form to the instructor. 

To qualify for Residency Tuition, you must complete the Certification of Residency Form and provide the required supporting documents. These documents include tax returns, lease agreement, or utility bills. Additional requirements may apply based on your circumstances. To access the form, please visit Registrar’s Office website.

To withdraw from the University, you must complete the Withdrawal Form and submit it to the appropriate office. If you are attempting to withdraw after the specified deadline (refer to the Academic Calendar for dates), you will also need to obtain approval from your Dean for an Administrative Withdrawal. For more details and to access the form, please visit Registrar’s Office website

FERPA protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

For more information visit the https://www.uvi.edu/registrar/ferpa.html

Grade change requests submitted by instructors or deans are typically processed within 2-3 business days. However, there are instances where additional review or approvals may be required, which could extend the processing time. Once finalized, the updated grade will reflect in your academic record. For any questions or concerns, please contact the Registrar's Office.

• Add/Drop: This refers to making changes to your course schedule within the designated Add/Drop period at the beginning of the semester (check the Academic Calendar for specific dates). Adding or dropping a class during this period will not appear on your transcript.
• Withdrawing: Withdrawing from a class happens after the Add/Drop period has ended. When you withdraw, the course remains on your transcript with a grade of "W," which does not affect your GPA. Withdrawals must be completed by the withdrawal deadline specified in the Academic Calendar.

If you are attempting to withdraw after the specified deadline (refer to the Academic Calendar for dates), you will also need to obtain approval from your Dean for an Administrative Withdrawal.

• Withdrawing: A student-initiated process that must be completed before the withdrawal deadline listed in the Academic Calendar. The course will appear on your transcript with a grade of "W," which does not affect your GPA.

• Administratively Withdrawing: Students who are unable to complete coursework due to unusual circumstances may request an Administrative Withdrawal after the University’s official withdrawal date. This request requires approval from the dean and may result in a grade of "W" on the transcript, depending on the situation. Students are required to provide documentary evidence in support of requests for administrative withdrawal. Applications will not be accepted after the last day of instruction within that semester.

Please refer to the Academic Calendar for the specific deadline dates for adding, dropping, or withdrawing from a class. To make schedule adjustments, you must complete the appropriate form. For more details and to access the form, please visit Registrar’s Office website

No, but please be mindful it may affect your Financial Aid.

Yes, you will be charged per credit hour for each additional credit.  For more information, please review the tuition & fees.

You can view the classes available for registration by visiting the class schedule. This schedule provides a list of all courses offered for the upcoming term, including course times, locations, and prerequisites. Current students can register for classes, you can access the registration portal through your student account. Students that cannot access Banweb may submit a registration form by visiting the Registrar’s Office website.

1. Meet with your advisor: All students must meet with their academic advisor to discuss course selection and ensure they are on track to meet degree requirements.
2. Obtain your PIN: After meeting with your advisor, you will receive your registration PIN.
3. Register via MyCampus: Once you have your PIN, you can register for classes through MyCampus (Banner Self Service).

If you encounter errors during registration (such as prerequisite errors or trying to enter a closed class), you may please visit Registrar’s Office website and complete the respective form for assistance.

Your academic advisor is assigned based on your class standing:

• Freshmen and Sophomore Students: You can visit the Center for Student Success (CSS) for advisement.
• Junior, Senior, and Graduate Students: Your advisor is typically assigned within your department, and you must meet with your faculty advisor, not a CSS advisor, to be cleared for registration.

All students can find their advisor information by logging into MyCampus > Banweb > Student > Student Profile x9. Once there your advisor is listed.

Meeting with your advisor each semester is important to ensure you are on track to complete your degree requirements. Once advised, you will receive your registration PIN and can register for classes via Banner Self Service.

If you believe your advisor is incorrect or would like a new assignment, please contact the school or college for your major.

In some cases, you may be able to request an override to enter a closed course. To do so, you will need to complete the Request to Enter Closed Class form. To access the form, please visit Registrar’s Office website

You should apply for graduation at the beginning of the semester in which you plan to complete all degree requirements. For more information on the graduation process, please visit: https://www.uvi.edu/registrar/commencement.html

Deadlines to submit Applications for Graduation to the Registrar’s Office are as follows:

• First Friday in November for December Graduation
• Last Friday in March for May Graduation

Please note that applications submitted after these dates will be accepted by the Registrar’s Office but do not carry any commitments regarding graduation processing and may require additional approval.

To ensure you meet all degree requirements, consult your departmental advisor. All requirements must be completed by the last day of final examinations in the semester in which you intend to graduate. Your department is responsible for clearing you for graduation and certifying to the Office of the Registrar that all requirements have been met. We strongly recommend that you consult with your academic advisor prior to your final semester to confirm you will meet all graduation requirements.

Reminders:

• Evaluation of Transfer Work: All transfer credit must be evaluated and posted to your academic record. Official transcripts from prior institutions should be submitted for evaluation before your expected graduation date. Check your transfer credits in Banner to ensure all expected credits have been posted.
• Concurrent Enrollment: Attending another institution during your final semester may impact your graduation. Please consult your academic advisor if you plan to enroll elsewhere.

All transcript requests must be made with parchment. Please refer to the Transcript page and follow instructions.

The transcript cost is  $10.00 per copy. Please allow 5 business days for processing time.

* Enrollment verifications may be provided upon request. There is no fee for this service.  

Enrollment verification includes the following information:

• Current term enrollment and status
• Enrollment history
• Major field of study
• Student’s academic Standing
• Expected date of graduation       

To access the Enrollment verification form, please visit Registrar’s Office website.